§ 2-5. Maintenance of files.

A. 

The Town Clerk and all department heads having custody of official records shall store such records in fire-resisting receptacles made of noncombustible materials, and the Town Board shall decide whether facilities for the storage of Town records are adequate.

B. 

Records shall be systematically filed at all file stations having custody of official records in such a manner as to ensure speedy information retrieval. The Town Clerk will assist any department head who requests such assistance in developing an effective filing plan.

C. 

At each instance of removal of an official record from the files for a period of one day or longer, a charge-out card, with the name of the person taking custody of the record and the date, shall be placed in the file in the same space from which the record was removed.