§ 7A-7. Maintenance of records.

A. 

All covered employers, owners thereof, contractors or subcontractors, as the case may be, shall verify that they have complied with the requirements of § 7A-4 of this article based upon the categories of records, set forth below, copies of which shall be maintained by the covered employer to evidence compliance with this article:

(1) 

United States passport; or

(2) 

Resident alien card or alien registration card; or

(3) 

A driver's license, if it contains a photograph of the individual; and a social security account number card (other than such a card which specifies on its face that the issuance of the card does not authorize employment in the United States); or

(4) 

Employment authorization documents, such as an H-1 B visa, H-2B visa, and L-1 visa, or such other work visa as may be authorized by the United States government at the time the Town contract is awarded for all covered employees; or

(5) 

Birth certificate indicating that the person was born in the United States.

B. 

The documents reviewed and relied upon by the covered employer, or the owners thereof, contractor or subcontractor, as the case may be, must appear on their face to be genuine. Copies of such documents relied upon by the covered employer, the owners thereof, contractor or subcontractor, as the case may be, shall be maintained by the covered employer for all covered employees for the periods set forth below.

C. 

Such records shall be maintained by the covered employer, or owners, contractor or subcontractor thereof, for the following minimum periods of time:

(1) 

Six years after the Town contract, subcontract or agreement, or other compensation agreement either expires or is terminated.

D. 

Authorized Town employees shall be entitled to review such records on a periodic basis as requested by the Town or awarding agency.